Overall Description:

Washington Project for the Arts (WPA) seeks an extremely organized person with excellent interpersonal skills and a strong interest in contemporary art to join its small, collaborative team of three. 


Specific Responsibilities:


  • Maintain contact database as well as foundation, corporation, and individual donor records
  • Process donations, prepare acknowledgment letters and other correspondence, and manage credits and acknowledgments
  • Manage point-of-sale systems, transactions, and receipting
  • Other duties as assigned by Executive Director

Foundation & Government Grants

  • Prospect research and deadline tracking
  • Assist in preparing grant applications
  • Track reporting deadlines and assist with correspondence

Individual Donors

  • Track and process board dues
  • Support Executive Director in efforts to motivate and strengthen board members in their fundraising roles
  • Provide administrative support for the development committee (set up meetings, take notes, manage follow-through on assigned tasks)
  • Coordinate annual appeals campaigns


  • Field queries about the program
  • Provide artist members assistance setting up their Artfile accounts
  • Manage renewals and promotions
  • Evaluate and suggest improvements to existing program
  • Support roll-out of expanded program


  • Assist in the planning and execution of two major annual art benefits
  • Provide administrative support to auction committee (set up meetings, take minutes, track follow-through on assigned tasks)
  • Track Corporate Sponsorships including asks, pledge forms, and invoices
  • Manage and track individual ticket sales and VIP invitations
  • Recruit, train and manage volunteers
  • Coordinate artist payments
  • Prepare post-event reports



  • Minimum: Bachelor’s degree and 1 to 2 years-worth of experience in a contemporary visual arts organization
  • Basic understanding of database systems (we use a custom-built system), as well as MS Office programs
  • Fundraising/special event experience in the Washington, DC metro area a plus
  • Excellent interpersonal and communication (oral and written) skills, and collaborative instincts
  • Judgment and discretion in handling confidential and sensitive information
  • Ability to set own deadlines and work independently, excellent organizational skills
  • High degree of accuracy in data inputting
  • Availability to work 11am-7pm, occasional Saturdays, and occasional evenings (employees working outside of normal business hours receive matching paid time off—comp time)



Salary and title are based on experience. Includes health insurance, paid vacation, sick leave, and all federal holidays.


Additional Notes

  • Start date after July 1
  • WPA is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation, or political affiliation.




Washington Project for the Arts (WPA) seeks an organized person with a strong attention to detail and an interest in contemporary art to assist with artwork registration this summering preparation for its fall arts benefit. The event, which has been held annually for nearly two decades, is generously sponsored by Hickok Cole Architects and held in their spacious four-story office in Georgetown. Typically, the one-night event attracts 800-1,000 guests, who come to view and purchase 200 artworks by 100 artists. Proceeds from the sale of the artworks are split 50-50 between the artists and WPA. 


Responsibilities & Schedule

The position involves preparing images and accompanying cataloguing data for curator presentations, advance event promotion, and onsite education. Intern will work with information for approximately 300-400 artworks. Image preparation will consist of reviewing resolution, dimensions, and color/brightness, and cropping to the edge of artwork as necessary. Intern will copy and paste cataloguing data into presentations, and will double check dimension orientation against the image. The intern works closely with and reports to the Program Assistant. The position is two days per week, 12—7. Days are negotiable. Note that the WPA office is closed for summer break from Sunday, August 5 to Sunday, August 12, 2018. 



Bachelor’s or Master’s degree (in-process is ok) in relevant area (art history, studio art, library sciences, etc.)

Fluency with Photoshop, PowerPoint, Acrobat, Excel, and Word

Sharp attention to detail

Ability to self-manage and work independently


To Apply

Send an email with “Summer Registration Internship” in the subject line with your cover letter and résumé attached as a single PDF to No phone calls please. Due to the small size of WPA’s staff, only those applicants invited to interview will be contacted.